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Information u/s 4(1)(b) of RTI ACT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.

While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-section b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories, namely, 1-organization and function, 2-Budget and programmes, 3-Publicity and public interface, 4-E. governance, 5- Information as prescribed and 6. Information disclosed on own initiative.

1.       Organisation and Function



Details of Disclosure



Particulars of its organization, functions and duties [Section 4(1)(b)9(i)]

I. Name and address of the organization.

Office of the Principal Chief Engineer NC Rly. HQ Bhagirathi building Subedarganj Prayagraj.

II. Head of the organization

Principal Chief Engineer

III. Vision, Mission and Key objectives

IV. Function and duties

V. Organization Chart

VI. Any other details the genesis, inception, formation of the department and the HoDs from time to time as well as the committees / Commissions constituted from time to time have been dealth.


Power and duties of its officers and employees [Section 4(1)(b)(ii)]

I.Powers and duties of officers (administrative, financial and judicial)

II.Rules/orders under which powers and duty are derived and


IV.Work allocation


Procedure followed in decision making process

[Section 4(1)(b)(iii)]

I.Process of decision making identify key decision making points

II.Final decision making authority

III.Related provisions, acts, rules etc.

IV.Time limit for taking a decisions, if any

V.Channel of supervision and accountability


Norms for discharge of functions [Section 4(1)(b)(iv)]

I.Nature of functions/Services offered

II.Norms/standards for functions/service delivery

III.Process by which these services can be accessed

IV.Time limit for achieving the targets

V.Process of redress of grievances


Rules, regulations, instruction manual and

I.Title and nature of the record/manual/instruction

II.List of Rules, regulations, instructions manuals and records

records for discharging function [Section 4(1)(b)(v)]

III.Acts/Rules manuals etc.

IV.Transfer policy and transfer orders


Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]

I.Categories of documents

II.Custodian of documents/categories


Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]

I.Name of Boards, Council, Committee etc.


III.Dates from which constituted

IV.Term / Tenure

V.Powers and functions

VI.Whether their meetings are open to the public?

VII.Whether the minutes of the meetings are open to the public?

VIII.Place where the minutes if open to the public are available?


Directory of officers and employees [Section 4(1)(b)(ix)]

I.Name and designation

II.Telephone, fax and email ID.


Monthly Remuneration received by officers & employees including system of comensation [Section 4(1)(b)(x)]

I.List of employees with Gross monthly remuneration

II.System of compensation as provided in its regulations


Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]

I.Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority



II.Address, telephone numbers and email ID of each designated official


No. of employees against whom Disciplinary action has been proposed/taken [Section 4(2)]

No. of employees against whom disciplinary action has been

I.Pending for Minor penalty or major penalty proceedings

II.Finalised for Minor penalty or major penalty proceedings


Programme to advance understanding of RTI (Section 26)

I.Educational programmes

II.Efforts to encourage public authority to participate in these programmes

III.Training of CPIO/APIO

IV.Update and publish guidelines on RTI by the Public Authorities concerned


Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]

2. Budget and Programme



Details of Disclosure



Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]

I.Total Budget for the public authority

II.Budget for each agency and plan and programmes

III.Proposed expenditures

IV.Revised budget for each agency, if any.

V.Report on disbursements made and place where the related reports are available.


Foreign and domestic tours [F No. 1/8/2012-IR dt. 11.9.2012]


II.Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a)Places visited

b)The period of visit

c)The number of members in the official delegation

d)Expenditure on the visit

III.Information related to procurements

a)Notice/tender enquires and corrigenda if any thereon.

b)Details of the bids awarded comprising the names of the suppliers of goods/services being procured.

c)The works contracts concluded – in any such combination of the above and

d)The rate / rates and the total amount at which such procurement or works contract is to be executed.


Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

I.Name of the programme of activity

II.Objective of the programme

III.Procedure to avail benefits

IV.Duration of the programme / scheme

V.Physical and financial targets of the programme

VI.Nature / scale of subsidy / amount allotted

VII.Eligibility criteria for grant of subsidy

VIII.Details of beneficiaries of subsidy programme (number, profile etc.)


Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.04.2013]

I.Discretionary and non-discretionary grants / allocations to State Govt./NGOs/other institutions

II.Annual accounts of all legal entities who are provided grants by public authorizes.


Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xii)]

I.Concessions, permits or authorizations granted by public authority.

II.For each concessions, permit or authorization granted

a)Eligibility criteria

b)Procedure for getting the concession / grant and /or permits of authorizations

c)Name and address of the recipients given concessions/permits or authorizations

d)Date of award of concession/permits of authorizations


CAG & PAC paras [F No. 1/6/2011-IR dt. 15.04.2013]

CAG and PAC paras and the action taken reports (ARTs) after these have been laid on the table of both houses of the parliament.

3.                    Publicity Band Public Interface



Details of Disclosure



Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)]

[F No. 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultation with or representation by the members of the public

I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens

II.Arrangements for consultation with or representation by

a)Members of the public in policy formulation / policy implementation

b)Day and time allotted for visitors

c) Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

Public – private partnerships (PPP)

I.Details of Special Purpose Vehicle (SPV), if any

II.Detailed project reports (DPRs)

III.Concession agreements.

IV.Operation and maintenance manuals

V.Other documents generated as part of the implementation of the PPP.

VI.Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the government

VII.Information relating to outputs and outcomes

VIII.The process of the selection of the private sector party (concessionaire etc.)

IX.All payment made under the PPP project


Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]

Public all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive.

I.Policy decisions/legislations taken in the previous one year

II.Outline the Public consultation process

III.Outline the arrangement for consultation before formulation of policy


Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]

Use of the most effective means of communication

I.Internet (website)


Form of accessibility of information manual / handbook [Section 4(1)(b)]

Information manual/handbook available in

I.Electronic format

II.Printed format


Whether information manual /handbook available free of cost or not [Section 4(1)(b)]

List of materials available

I.Free of cost

II.At a reasonable cost of the medium

4.                    E. Governance



Details of Disclosure



Language in which Information Manual / Handbook Available [F No. 1/6/2011-IR dt. 15.04.2013]


Vernacular / Local Language


When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt. 15.04.2013]

Last date of Annual updation


Information available in electronic form [Section 4(1)(b)(xiv)]

I.  Details of information available in electronic form.

II.  Name/title of the document/record/other information

III.  Location where available


Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]

I.  Name and location of the faculty

II.  Details of information made available

III.  Working hours of the facility

IV.  Contact person and contact details (Phone, fax  email)


Such other information as may be prescribed under section [Section 4(1)(b)(xvii)]

I.   Grievance redressal mechanism

II.   Details of applications received under RTI and information provided

III.List of completed schemes/projects/Programmes

IV.List of schemes/ projects / programme underway

V.Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract.

VI.Annual Report

VII.Frequently Asked Question (FAQs)

VIII.Any other information such as

a)Citizen’s Charter

b)Result Framework Document (RFD)

c)Six monthly reports on the

d)Performance against the benchmarks set in the Citizen’s Charter.


Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013]

I.Details of applications received and disposal

II.Details of appeals received and orders issued


Replies to questions asked in the parliament [Section 4(1)(d)(2)]

Details of questions asked and replies given.

5.                    Information as may be prescribed



Details of Disclosure



Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.08.2016, [F No. 1/6/2011-IR dt. 15.04.2013]

I. Name & details of

a)Current CPIOs & FAAs

b)Earlier CPIO & FAAs from 1.1.2015

II. Details of third party audit of voluntary disclosure

 a)Dates of audit carried out

b)Report of the audit carried out

III. Appointment of Nodal Officers not below the rank of joint Secretary / Additional HoD

          a) Date of appointment

b)Name & Designation of the officers

IV. Consultancy committee of key stake holders for advice on suo-motu disclosure

a)Dates of appointment

b)Name & Designation of the officers

V.Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

a)Dates from which constituted

b)Name & Designation of the Officers

6.                    Information Disclosed on own Initiative



Details of Disclosure



Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information


Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)

I.Whether STQC certification obtained and its validity.

II.Does the website show the certificate on the Website?


Source : North Central Railways / Indian Railways Portal CMS Team Last Reviewed : 02-03-2021  

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