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         Information u/s 4(1)(b) of RTI ACT

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Information u/s 4(1)(b) of RTI ACT

Information u/s 4(1)(b) of RTI Act


The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.


While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-section b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories, namely, 1-organization and function, 2-Budget and programmes, 3-Publicity and public interface, 4-E. governance, 5- Information as prescribed and 6. Information disclosed on own initiative.


1. Organisation and Function



Details of Disclosure



Particulars of its organization, functions and duties [Section 4(1)(b)9(i)]

I.Name and address of the organization.

N. C. Railway Head Quarter Office, Subedarganj, Prayagraj - 211015

II.Head of the organization

Principal Chief Materials Manager

III.Vision, Mission and Key objectives

Vision and Key objectives

IV.Function and duties

Duty list of Officers

V.Organization Chart

Organization Chart

VI.Any other details the genesis, inception, formation of the department and the HoDs from time to time as well as the committees / Commissions constituted from time to time have been dealth.


VII. Nodal Officer for Third Party Audit of contents of information being proactively disseminated



Power and duties of its officers and employees [Section 4(1)(b)(ii)]

I.Powers and duties of officers (administrative, financial and judicial)

Powers and Duties of Officers

II.Rules/orders under which powers and duty are derived and

Model SOP on Stores Matters


Model SOP on Stores Matters

IV.Work allocation

Model SOP on Stores Matters


Procedure followed in decision making process

[Section 4(1)(b)(iii)]

I.Process of decision making identify key decision making points

As per clause 1.2 above

II.Final decision making authority


III.Related provisions, acts, rules etc.


IV.Time limit for taking a decisions, if any


V.Channel of supervision and accountability



Norms for discharge of functions [Section 4(1)(b)(iv)]

I.Nature of functions/Services offered


II.Norms/standards for functions/service delivery


III.Process by which these services can be accessed


IV.Time limit for achieving the targets


V.Process of redress of grievances



Rules, regulations, instruction manual and

I.Title and nature of the record/manual/instruction

IRS Conditions of Contract

II.List of Rules, regulations, instructions manuals and records

Instructions to Tenderers and General Condition of Tender for Supply Contract

records for discharging function [Section 4(1)(b)(v)]

III.Acts/Rules manuals etc.

Store Code Volume I

  Store Code Volume II

IV.Transfer policy and transfer orders



Categories of documents held by the authority under its control [Section 4(1)(b)(vi)]

I.Categories of documents


II.Custodian of documents/categories



Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]

I.Name of Boards, Council, Committee etc.




III.Dates from which constituted


IV.Term / Tenure


V.Powers and functions


VI.Whether their meetings are open to the public?


VII.Whether the minutes of the meetings are open to the public?


VIII.Place where the minutes if open to the public are available?



Directory of officers and employees [Section 4(1)(b)(ix)]

I.Name and designation

Telephone Directory

II.Telephone, fax and email ID.

Telephone Directory


Monthly Remuneration received by officers & employees including system of comensation [Section 4(1)(b)(x)]

I.List of employees with Gross monthly remuneration

Employees can access their own details through IPAS. All payments are done through NEFT.

II.System of compensation as provided in its regulations

As per Railway Board. Guide Lines


Name, designation and other particulars of public information officers [Section 4(1)(b)(xvi)]

I.Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority


Mr. Rahul Singh Yadav,  SMM/E 

Mobile No. 9794835770


Appellate Authority:-

Sh. Anurag Agarwal, CMM/S

Mobile No. 9794835751

II.Address, telephone numbers and email ID of each designated official



No. of employees against whom Disciplinary action has been proposed/taken [Section 4(2)]

No. of employees against whom disciplinary action has been

I.Pending for Minor penalty or major penalty proceedings


II.Finalised for Minor penalty or major penalty proceedings



Programme to advance understanding of RTI (Section 26)

I.Educational programmes

Time to time Conducted through VC/AC by HOD, MDP & Rajbhasha Course.

II.Efforts to encourage public authority to participate in these programmes


III.Training of CPIO/APIO

As per CIC and Railway Board Guidelines.

IV.Update and publish guidelines on RTI by the Public Authorities concerned

RTI Act is uploaded at Rly-Site


Transfer policy and transfer orders [F No. 1/6/2011-IR dt. 15.4.2013]


As per Railway Board Guidelines.




2. Budget and Programme




Details of Disclosure



Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]

I.Total Budget for the public authority

Click Here

II.Budget for each agency and plan and programmes

Click Here

III.Proposed expenditures


IV.Revised budget for each agency, if any.


V.Report on disbursements made and place where the related reports are available.



Foreign and domestic tours [F No. 1/8/2012-IR dt. 11.9.2012]


Click Here



II.Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a)Places visited

b)The period of visit

c)The number of members in the official delegation

d)Expenditure on the visit

As per Rly. Board Guidelines














III.Information related to procurements

a)Notice/tender enquires and corrigenda if any thereon.

b)Details of the bids awarded comprising the names of the suppliers of goods/services being procured.

c)The works contracts concluded – in any such combination of the above and

d)The rate / rates and the total amount at which such procurement or works contract is to be executed.

Details are available on e-procurement website


Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

I.Name of the programme of activity

As per Rly. Board’s Policies & guidelines and commercial Manual I and Commercial Manual II 

II.Objective of the programme

As per Rly. Board’s Policies & guidelines

III.Procedure to avail benefits

As per Rly. Board’s Policies & guidelines

IV.Duration of the programme / scheme


V.Physical and financial targets of the programme

As per Rly. Board’s Policies & guidelines

VI.Nature / scale of subsidy / amount allotted

As per Rly. Board’s Policies & guidelines

VII.Eligibility criteria for grant of subsidy

As per Rly. Board’s Policies & guidelines

VIII.Details of beneficiaries of subsidy programme (number, profile etc.)

Board’s Policies & guidelines and commercial Manual I and Commercial Manual II 


Discretionary and non-discretionary grants [F No. 1/6/2011-IR dt. 15.04.2013]

I.Discretionary and non-discretionary grants / allocations to State Govt./NGOs/other institutions


II.Annual accounts of all legal entities who are provided grants by public authorizes.



Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1)(b)(xii)]

I.Concessions, permits or authorizations granted by public authority.

Board’s Policies & guidelines and Commercial Manual I and Commercial Manual II 

II.For each concessions, permit or authorization granted

a)Eligibility criteria

b)Procedure for getting the concession / grant and /or permits of authorizations

c)Name and address of the recipients given concessions/permits or authorizations

d)Date of award of concession/permits of authorizations

Board’s Policies & guidelines and Commercial Manual I and Commercial Manual II 


CAG & PAC paras [F No. 1/6/2011-IR dt. 15.04.2013]

CAG and PAC paras and the action taken reports (ARTs) after these have been laid on the table of both houses of the parliament.





3.Publicity Band Public Interface




Details of Disclosure



Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)]

[F No. 1/6/2011-IR dt. 15.04.2013]

Arrangement for consultation with or representation by the members of the public

I.Relevant acts, Rules, Forms and other documents which are normally accessed by citizens



Please Click Here

II.Arrangements for consultation with or representation by

a)Members of the public in policy formulation / policy implementation

b)Day and time allotted for visitors

c)Contact details of Information and Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants

As per Railway Board’s Policies and guidelines issued from time to time.

Public – private partnerships (PPP)

I.Details of Special Purpose Vehicle (SPV), if any

As per Railway Board’s Policies and guidelines issued from time to time.


II.Detailed project reports (DPRs)

III.Concession agreements.

IV.Operation and maintenance manuals

V.Other documents generated as part of the implementation of the PPP.

VI.Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the government

VII.Information relating to outputs and outcomes

VIII.The process of the selection of the private sector party (concessionaire etc.)

IX.All payment made under the PPP project


Are the details of policies / decisions, which affect public, informed to them [Section 4(1)(c)]

Public all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive.

Press Release/News at NCR web portal

I.Policy decisions/legislations taken in the previous one year

Please click here for RB Guideline

II.Outline the Public consultation process

Please click here for RB Guideline

III.Outline the arrangement for consultation before formulation of policy

Please click here for RB Guideline


Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]

Use of the most effective means of communication

I.Internet (website)


Form of accessibility of information manual / handbook [Section 4(1)(b)]

Information manual/handbook available in

I.Electronic format

Yes, Please Click Here

II.Printed format

Yes, Please Click Here


Whether information manual /handbook available free of cost or not [Section 4(1)(b)]

List of materials available

I.Free of cost

Yes, free of cost

Please click here for material

II.At a reasonable cost of the medium

Free of cost




4.E. Governance




Details of Disclosure



Language in which Information Manual / Handbook Available [F No. 1/6/2011-IR dt. 15.04.2013]



Vernacular / Local Language

Local language


When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt. 15.04.2013]

Last date of Annual updation

Please click here for latest updates information


Information available in electronic form [Section 4(1)(b)(xiv)]

I.Details of information available in electronic form.

Please click here for codes and manual

II.Name/title of the document/record/other information


III.Location where available



Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]

I.Name and location of the faculty


II.Details of information made available


III.Working hours of the facility

24 Hour

IV.Contact person and contact details (Phone, faxemail)



Such other information as may be prescribed under section [Section 4(1)(b)(xvii)]

I.Grievance redressal mechanism

Helpline Numbers- 139,182,1072, 138

II.Details of applications received under RTI and information provided

Online RTI webportal.

III.List of completed schemes/projects/Programmes


IV.List of schemes/ projects / programme underway


V.Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract.


VI.Annual Report

VII.Frequently Asked Question (FAQs)

Available on RTI web portal

VIII.Any other information such as

a)Citizen’s Charter

Please click here for citizen charter

b)Result Framework Document (RFD)


c)Six monthly reports on the


d)Performance against the benchmarks set in the Citizen’s Charter.



Receipt & Disposal of RTI applications & appeals [F No. 1/6/2011-IR dt. 15.04.2013]

I.Details of applications received and disposal




II.Details of appeals received and orders issued

Received:5, Disposed:5

(for FY:2022-23)


Replies to questions asked in the parliament [Section 4(1)(d)(2)]

Details of questions asked and replies given.





5.Information as may be prescribed




Details of Disclosure



Such other information as may be prescribed [F No. 1/2/2016-IR dt. 17.08.2016, [F No. 1/6/2011-IR dt. 15.04.2013]

I.Name & details of

a)Current CPIOs & FAAs

b)Earlier CPIO & FAAs from 1.1.2015


II.Details of third party audit of voluntary disclosure

a)Dates of audit carried out

b)Report of the audit carried out


III.Appointment of Nodal Officers not below the rank of joint Secretary / Additional HoD

a)Date of appointment

b)Name & Designation of the officers


IV.Consultancy committee of key stake holders for advice on suo-motu disclosure

a)Dates of appointment

b)Name & Designation of the officers


V.Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

a)Dates from which constituted

b)Name & Designation of the Officers





6.Information Disclosed on own Initiative




Details of Disclosure



Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information


Dealt as per under section 4


Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. of India)

I.Whether STQC certification obtained and its validity.

II.Does the website show the certificate on the Website?









Source : North Central Railways / Indian Railways Portal CMS Team Last Reviewed : 19-07-2024  

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