Stores
Stores Department/ Jhansi Division / North Central Railway
1) Introduction
Stores Department is an important wing and playing crucial role in day to day working of Jhansi Division. Stores Department (Material Management Department) is actively engaged in the procurement of various types of goods/items including critical nature items and general nature goods through IREPS/GeM, procurement of general nature service through GeM (Government e-Market Place), and disposal of scrap material through e-Auction Module of IREPS (Indian Railway e-Procurement System). Various types of critical items related to Rolling stock (Locomotives, Coaches, and Wagons), Signaling Systems, Electric Traction & Distribution, General Electrical etc are being procured by Stores Department at Jhansi Division against non-stock requisitions of various departments. Thus stores department is associated with day to day functioning of Jhansi Division by contributing in the Procurement of Materials/Goods & Services and Disposal of Scrap Materials.
2)Organizational Structure of Stores Branch
Stores Branch at Jhansi Division is headed by Sr. DMM (JAG/SG Post) who is assisted by an ADMM (Jr. Scale Post). Details of present incumbents to these two posts are as follows.
| Designation | Present Incumbent |
| Sr. Divisional Materials Manager (Sr. DMM) | Amit Kumar |
| Assistant Divisional Materials Manager (ADMM) | S.P. Shakya |
Above two officers are supported by a team involved in Procurement & Scrap Disposal Activity. Details of team working in Stores Branch/Jhansi Division are as follows.
| S.N. | Designation | Total Strength |
| 1 | Ch. OS. | 02 |
| 2 | CDMS/DMS | 02 |
| 3 | OS | 04 |
| 4 | Steno | 01 |
| 5 | Sr. Clerk | 01 |
| 6 | Jr. Clerk | 02 |
| 6 | Group D | 04 |
| Total | 16 |
3)Procurement of Goods & Services
Stores Department/Jhansi Division strives to make the non-stock items available in time and keeps itself sensitive to the need of the consuming departments. Local Purchase of value upto ₹1 Lakh and Normal Purchase of value upto ₹50 Lakh is being done by Stores Department at Divisional Level. Purchases are being done through online platform of Government e-Market Place (GeM) & Indian Railway e-Procurement System (IREPS). Stores Department/Jhansi Division issued 1150 purchase orders for goods supply of total value ₹ 18.73 Crore and also 66 Nos. of service contracts of total value ₹ 8.53 Croresduring the last FY 2021-22. In the current FY 2022-23, Stores Department/Jhansi Division has issued 1377 purchase orders for goods supply of total value ₹ 26.70Crore and 69 Nos. of service contracts of total value ₹ 8.84 Crores(period 1st April 2022 to 28th Feb 2023).
4)Scarp Disposal
This important activity consists of “Mobilization of Scrap” and “Disposal of scrap through e-Auction Module (IREPS)”. Scrap Disposal Team of Stores Branch conducts survey from time to time to map & identify the scrap materials resulting in speeding up of the process of offering scrap material for sale through e-Auction. Details of receipt of scrap materials during the last FY and current FY (till 28/02/2023) are as follows.
| Summary of Scrap Arising (Receipt) |
| Sr. No. | Scrap Material | FY 2021-22 | FY 2022-23 |
| Target | Arising | Target | Arising (Till 28/02/2023) |
| 1 | P-Way Scrap | 12000 MT | 11085.807 MT | 5000 MT | 8677.795 MT |
| 2 | Condemned Rolling Stock | |
| | Diesel Loco. | ---- | 8 Nos. (673.229 MT) | 14 Nos. | 4 Nos. (352.678 MT) |
| Coaches | ---- | 31 Nos. (13 BG +18 NG) (551.175 MT) | ----- | 3 Nos. (BG) (82.761 MT) |
| Wagon | ---- | 05 Nos. (NG) (33.90 MT) | ----- | 06 Nos. (NG) (32.28 MT) |
| 3 | Misc. Scrap | ---- | 803.997 MT | ----- | 536.096 MT |
| Grand Total | ---- | Total Scrap Arising = 13148.101 MT | ----- | Total Scrap Arising = 9709.795 MT |
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Details of Scrap sale/disposal value are as follows:
| Scrap Sale/Disposal Value (Crores of Rs.) |
| FY 2021-22 | FY 2022-23 |
| Target | Actual Sale | Target | Actual Sale (till 28/02/2023) |
| 50 Crores | 60.74 Crores | 45 Crores | 41.185 Crores |
5 Recent Achievements
-Procurement of material through GeM was done in substantial volume. Total Procurement Value through GeM has been 67.33% of overall procurement done by Stores Department/Jhansi during the current FY 2022-23. Also 100% procurement of general nature services has been done successfully through GeM. Stores Branch of Jhansi Division has so far issued 69 service contracts on GeM during the period starting from 01/04/2022 to 28/02/2023 and total value of these GeM Service Contracts is around ₹ 8.84 Crores.
-In the current financial till the end of Feb-2023, scrap sale of ₹ 41.185 crores has been done through e-auction. Thus Jhansi Division is moving fast on the way of achieving the target fixed by Railway Board.
6. Position of Protective Gears(as on 28/02/2023):
| S.N. | Item | Scale | Engineering | S&T | Mechanical | Electrical |
| Last supply | Present | Last supply | Present | Last supply | Present | Last supply | Present |
| 1 | Rain Coat | Once a year | PO issued on M/s Neo Safety Product/ Kolkata on 04/10/2021 for Qty.-3792 Nos. Supplied on 15/11/2022 | GeM Bid due on 07/03/2023, Qty. 3734 Nos. | 870 Nos. received in 2018 | ---- | PO issued on M/s Shri Shyam Ji Enterprises/Jhansi on 28/02/2022 for qty 108 Nos. Supplied on 07/07/20. | ---- | PO issued on M/s E. Weblink Systems/ Ahemdabad on 14/02/2022. Supplied on07/03/2022 | ------ |
| 2 | Winter Jacket | once in 2 year | PO issued on M/s Rainbow Waterproof Pvt. Ltd./Kolkata on 18/08/2022, Qty.- 1910 Nos. PO issued on M/s Doon Valley Knitting Mills/ Dehradun on 18/08/2022, Qty.- 1910 Nos. Total 3060 Nos. supplied till 27.01.2023 | PO issued on M/s Glorious Industries/ Mumbai on 03/02/2023, Qty.- 3192 Nos. DP- 27/04/2023 Supply Awaited. | PO issued on M/s Champalal/Kolkata on 18/08/2022, Qty.-870 Nos. Supplied on 14/11/22 | ----- | ------ | ----- | PO issued on M/s Champalal Maheshwari/ Kolkata for Qty 288 Nos. Supplied on 21/01/20 | PO issued on M/s Champalal Maheswari & Bros./ Kolkata on 08/02/2022, Qty 413 Nos. DP-29/03/2022 Supplied on 03/06/2022 |
| 3 | Safety Shoes (with Steel Toes) | once in 6 months | PO issued on M/s Kay Kay Ind./Kanpur on 27/10/22 for Qty 7640 Pairs. supplied on 16/01/2023 | GeM Bid due on 10/03/2023, Qty. 3734 Nos. | 870 pairs received in 2018 | ---- | PO issued on M/s Tyagi Shoe Co. on 28/02/20 for Qty 108 pairs. Supplied on 07/07/20 | ----- | PO issued on M/s Mash & Company/ Kolkata on 28/01/2022 for Qty 413 Pairs. DP-29/03/2022 Supplied on 23/02/2022 | PO issued on M/s Kay Kay Ind/Kanpur 04/08/2022 for Qty 50 Pairs. DP-15/10/2022 Supplied on 14/10/2022 |
| 4 | Luminous Vest | once in 6 months | ----- | ----- | ----- | ----- | ------ | ----- | ----- | ----- |
| 5 | Tricolor LED 3-Cell Torch | once a year | PO issued on M/s SG Ent./Jhansi on 09/01/21 for Qty 145 Nos. Supplied on 22/01/21 | PO issued on M/s S.G. Enterprises/ Jhansi on 07/01/222 for Qty 255 Nos. Supplied on 18/01/22 | ----- | ------ | PO Issued on M/s Anavrin Enterprises Jhansi on 20/01/22, Qty.- 200 Nos. Supplied on 21/01/2022 | ----- | PO issued on M/s Shri Shyam Ji Ent./ Jhansi on 07/01/22 for Qty 413 Nos. DP-07/02/22 Supplied on 06/02/2022. | ------ |
| 6 | Safety Helmet | once a year | 2907 Nos. received on 03/05/19 | PO issued on M/s Concord Safety Helmets/ Chennai on 13/09/2022 for Qty 3792 + 3820 Nos. DP-31/05/23 Supplied awaited. | Not applicable, as not mentioned in Railway Board Letter |
| 7 | Tool Kit Bag | once a year | 3553 Nos. against NS PO received on 29/11/21 | PO issued on M/s Vrinda Fabrics/ Lucknow on 05/09/2022, Qty.-3820 Nos. DP-15/03/2023 Supply awaited. |
