Stores Department/ Jhansi Division / North Central Railway
1) Introduction
Stores Department is an important wing and playing crucial role in day to day working of Jhansi Division. Stores Department (Material Management Department) is actively engaged in the procurement of various types of goods/items including critical nature items and general nature goods through IREPS/GeM, procurement of general nature service through GeM (Government e-Market Place), and disposal of scrap material through e-Auction Module of IREPS (Indian Railway e-Procurement System). Various types of critical items related to Rolling stock (Locomotives, Coaches, and Wagons), Signaling Systems, Electric Traction & Distribution, General Electrical etc are being procured by Stores Department at Jhansi Division against non-stock requisitions of various departments. Thus stores department is associated with day to day functioning of Jhansi Division by contributing in the Procurement of Materials/Goods & Services and Disposal of Scrap Materials.
2)Organizational Structure of Stores Branch
Stores Branch at Jhansi Division is headed by Sr. DMM (JAG/SG Post) who is assisted by an ADMM (Jr. Scale Post). Details of present incumbents to these two posts are as follows.
| Designation | Present Incumbent |
| Sr. Divisional Materials Manager (Sr. DMM) | Amit Kumar |
| Assistant Divisional Materials Manager (ADMM) | S.P. Shakya |
Above two officers are supported by a team involved in Procurement & Scrap Disposal Activity. Details of team working in Stores Branch/Jhansi Division are as follows.
| S.N. | Designation | Total Strength (as on 31/01/2022) |
| 1 | Ch. OS. | 01 |
| 2 | CDMS/DMS | 03 |
| 3 | OS | 02 |
| 4 | Steno | Vacant |
| 5 | Sr. Clerk | 03 |
| 6 | Group D | 05 |
| Total | 14 |
3)Procurement of Goods & Services
Stores Branch/Jhansi Division strives to make the non-stock items available in time and keeps itself sensitive to the need of the consuming departments. Local Purchase of value upto ₹1 Lakh and Normal Purchase of value upto ₹50 Lakh is being done by Stores Department at Divisional Level. Purchases are being done through online platform of Government e-Market Place (GeM) & Indian Railway e-Procurement System (IREPS). Stores Branch/Jhansi Division has placed 825 purchase orders for goods supply of total value ₹14.24 Crore and also 57 Nos. of service contracts of total value ₹ 7.28 crores were issued during the period 1st April 2021 to 31stJan 2022.
4)Scarp Disposal
This important activity consists of “Mobilization of Scrap” and “Disposal of scrap through e-Auction Module (IREPS)”. Scrap Disposal Team of Stores Branch conducts survey from time to time to map & identify the scrap materials resulting in speeding up of the process of offering scrap material for sale through e-Auction. Details of receipt of scrap materials during the last FY and current FY (Till 31/01/2022) are as follows.
| Department | Last Year Receipt of Scrap (MT) ( FY2020-21) | Current Year Receipt of Scrap (MT) (FY 2021-22) |
| Target | Receipt | Target | Receipt (till 31/01/22) |
| Engineering | 8500 | 11595.00 | 12000 | 8048.24 |
| Construction | --- | 112.00 | --- | |
| TMD | --- | --- | --- | --- |
| Mechanical | --- | 1513.853 | --- | 1460.05 |
| Electrical OHE | --- | 400.00 | --- | 20.603 |
| A.C. Loco | --- | 88.567 | --- | --- |
| Total | --- | 13709.42 | --- | 9528.89 |
Details of scrap disposal during last FY and current FY (till 31/01/2022) are as follows.
| DESCRIPTION | 2020-21 (Upto March 21) | 2021-22 (till 31/01/22) |
| QTY | UNIT | AMOUNT (LAKH) | QTY | UNIT | AMOUNT (LAKH) |
| P.WAY SCRAP | 12737.876 | MT | 3531.098 | 8768.294 | MTS | 3405.291 |
| Over Aged Coach | 46 | Nos. | 269.956 | 31 (13 BG + 18 NG) | NOS | 150.88 |
| Accidental Coach | -- | Nos. | -- | -- | NOS | -- |
| Accidental Wagon | -- | Nos. | -- | - | NOS | - |
| LOCO | 14 | Nos. | 505.856 | 5 | NOS | 331.94 |
| OTHER | 477.864 | MT | 120.567 | 579.719 | MTS | 360.202 |
| Total | 4427.477 | Total | 4248.328 |
5.0) Recent Achievements
-100% implementation of online processing of EMD refund against tender published on IREPS.
-Procurement of material through GeM was done in substantial volume. Total Procurement Value through GeM has been 68.82% of overall procurement done by Stores Branch/Jhansi during the current FY 2021-22. Also procurement of services of general nature was also started successfully through GeM. Stores Branch of Jhansi Division has so far issued 57 service contracts on GeM during the period starting from 01/04/2021 to 31/01/2022 and total value of these GeM Service Contracts is around ₹ 7.28 Crores.
-In the current financial till the end of Jan-2022, scrap sale of ₹ 42.48 crores has been done through e-auction which is higher than the proportional target of ₹ 41.66 crores.
-Implementation of online placement of non stock indents through iMMS.
-Implementation of issue of online sale release order (Delivery Order) for sold scrap lots and online issue of amendment in SRO/DO since April-2021.
5)Position of Protective Gears(as on 31/01/2022):
| S.N. | Item | Scale | Engg | S&T | Mech | Elect |
| Last supply | Present | Last supply | Present | Last supply | Present | Last supply | Present |
| 1 | Rain Coat | Once a year | PO issued on M/s Rainbow Waterproof Kolkata on 28/01/20 for Qty 3838 Nos. Supplied on 22/07/20 | PO issued on M/s Neo Safety Product/ Kolkata on 04/10/2021 for Qty.-3792 Nos. DP-28/02/22 Supply Awaited. | 870 Nos. received in 2018 | ------- | PO issued on M/s Shri Shyam Ji Enterprises/Jhansi on 28/02/2022 for qty 108 Nos. Supplied on 07/07/20. | ---- | PO issued on M/s Yorks Fashion Pvt. Ltd/ New Delhi for qty 288 Nos. Supplied on 17/02/20 | ---- |
| 2 | Winter Jacket | once in 2 year | PO issued on on M/s Arush Ent.,Jhansi on 28/02/20 for Qty 200 Nos. Supplied on 20/07/20 | PO issued on M/s Mangal Corporation/ Kolkata on 29/09/21 for Qty 3792 Nos. DP-28/02/22 Supply Awaited. | | GeM Bid due for opening on 03/02/22 for Qty 870 Nos. | ------ | ----- | PO issued on M/s Champalal maheshwari/ Kolkata for Qty 288 Nos. received on 21/01/20 | PO issued on M/s Champalal Maheswari & Bros./ Kolkata on 28/01/2022 for Qty 413 Nos. DP-29/03/2022 Supply Awaited |
| 3 | Safety Shoes (with Steel Toes) | once in 6 months | PO issued on on M/s Shivam Ent.,/Mumbai on 03/03/20 for Qty 200 Pairs. Supplied on 19/03/20 | PO issued on M/s Ashoka Boot Factory/ Agra on 30/09/2021 for Qty 3850 Pairs. DP-16/01/22 supplied on 15/01/2022 | 870 pairs received in 2018 | ---- | PO issued on M/s Tyagi Shoe Co. on 28/02/20 for Qty 108 pairs. Supplied on 07/07/20 | ----- | PO issued for Qty 288 pairs and supplied till Oct-2019 in different POs. | PO issued on M/s Mash & Company/ Kolkata on 28/01/2022 for Qty 413 Pairs. DP-29/03/2022 Supply Awaited |
| 4 | Luminous Vest | once in 6 months | NIL | NIL | NIL | NIL | NIL | Nil | NIL | NIL |
| 5 | Tricolor LED 3-Cell Torch | once a year | PO issued on M/s SG Ent./Jhansi on 09/01/21 for Qty 145 Nos. Supplied on 22/01/21 | PO issued on M/s S.G. Enterprises/ Jhansi on 07/01/222 for Qty 255 Nos. Supplied on 18/01/22 | ----- | ------ | PO Issued on M/s Siddhi vinayak Entp/Jhansi on 23/01/20 for Qty 108 Nos. Supplied on 08/06/20 | ----- | 288 Nos. Supplied on 18.01.20 | PO issued on M/s Shri Shyam Ji Ent./ Jhansi on 07/01/22 for Qty 413 Nos. DP-07/02/22 Supplied on 06/02/2022. |
| 6 | Safety Helmet | once a year | 2907 Nos. received on 03/05/19 | PO issued on M/s Neo Safety Product/ Kolkata on 21/01/20 for Qty 3553 Nos. Supplied on 10/04/21 | Not applicable, as not mentioned in Railway Board Letter |
| 7 | Tool Kit Bag | once a year | 300 Nos. against NS PO received on 10/12/18 | PO issued on M/s Pinky Ent. / Mehsana on 29/09/21 for Qty 3553 Nos. DP-29/11/21 Supplied on 27/11/21. |
